Overview:
Job Title: SEWP Program Analyst
Location: Tampa, FL
(Due to the nature of the work and contract requirements, U.S. Citizenship is required.)
Description:
C3EL is seeking an entry-level Program Analyst to support our NASA Solutions for Enterprise-Wide Procurement (SEWP) VI program. You will help Sales/Business Development respond to requests for quotes (RFQs) and support awarded orders through execution and closeout. Working across internal teams and technology providers, you will organize pricing and documentation, track deadlines, and keep multiple opportunities and orders moving.
Pre Award RFQ and Quote Support
- Review approved RFQs for response instructions, deadlines, products and services, quantities, delivery requirements, and required documents.
- Maintain the active quote queue and accurate Salesforce, SEWP, and internal records from approval through final disposition; escalate missing inputs, vendor delays, and urgent deadlines.
- Request and follow up on vendor quotes. Compile pricing, discounts, availability, lead times, shipping, quote validity, and supporting records; reconcile part numbers, descriptions, quantities, and pricing.
- Build quote pricing and assemble response packages using approved C3EL templates and inputs from the responsible teams.
Technical Refresh and Provider Administration
- Check early for potential Technical Refresh (TR) and provider-readiness requirements, including whether requested products and services are on the applicable SEWP contract.
- Coordinate TR preparation, submission, corrections, tracking, and records under C3EL procedures. Collect supporting inputs and track NASA approvals as external dependencies; escalate delays.
- Maintain provider information and relationship setup or update actions; support deal registrations, special pricing requests, and OEM/distributor coordination.
Cross Functional Coordination
- Flag integration and service requirements; coordinate Engineering inputs for bills of material, configurations, technical validation, labor estimates, and implementation approaches, and Proposal Management support for substantive narratives.
- Route contractual requirements, representations, and certifications to Contracts; coordinate customer, capture, and provider relationship questions with Sales/Business Development.
Quality Control and Submission
- Check quote packages for required contract line items, agreement with vendor records, complete technical and contractual inputs, and resolution of applicable TR/provider requirements.
- Coordinate review corrections and prepare packages for final Program Manager/Deputy Program Manager (PM/DPM) approval. Submit only when authorized and retain confirmations and final records.
- Coordinate inputs and administrative checks. (Bid/no-bid, engineering, contractual, and final pricing decisions remain with authorized owners and the PM/DPM retains final compliance, pricing, margin, delivery, and submission-readiness approval.)
Post Award Program Support
- Compare awards with submitted quotes, flag discrepancies, and coordinate order setup with Program Management, Contracts, Procurement, Project Control, and Finance.
- Provide Procurement with approved vendor quotes, sourcing details, and special pricing; track acknowledgements, purchase orders, shipments, backorders, and fulfillment dependencies as assigned.
- Maintain order status and support internal and customer reporting, administrative actions for modifications, delivery changes and substitutions, and order closeout records.
Required Qualifications:
- U.S. Citizenship.
- 0–2 years of professional experience (Relevant internships or experience in contracting, sales operations, procurement, supply chain, or technology sales are beneficial.)
- Strong organization, attention to detail, and written and verbal communication; ability to manage concurrent deadlines and work accurately with pricing, part numbers, and documentation.
- Proficiency with Microsoft Excel, Word, Outlook, and standard business applications; ability to learn defined processes, follow approval authorities, and escalate discrepancies and schedule risks.
Preferred Qualifications:
- Experience with Salesforce, Unanet, or similar CRM/ERP systems.
- Familiarity with federal contracting, NASA SEWP or other GWAC/IDIQ vehicles, technology procurement, vendor quotations, or OEM/distributor relationships.
- Familiarity with IT, networking, cybersecurity, audiovisual, or communications products is beneficial.
Education:
- Bachelor's degree in Business Administration, Supply Chain Management, Finance, Operations, Management Information Systems, or a related field, or equivalent relevant experience.