The Accounts Payable Specialist is responsible for the day-to-day administration and processing of the Accounts Payable function, ensuring invoices, payments, and related transactions are processed accurately, timely, and in accordance with ACOG policies and internal controls.
This position works closely with ACOG staff, vendors, and Finance team members to research and resolve payment issues, maintain accurate financial records, and support month-end and year-end reporting requirements. The Accounts Payable Specialist is expected to exercise sound judgment, independently research routine issues, identify discrepancies, and escalate matters when appropriate.
Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.
Duties/Responsibilities:
- Process and review invoices and payment requests to ensure transactions are complete, accurate, appropriately coded, properly approved, and supported by required documentation.
- Review Accounts Payable transactions for compliance with ACOG policies, established internal controls, approval requirements, and applicable regulatory requirements.
- Work closely with District Leadership to review and code expense reports for assigned Districts, ensuring compliance with ACOG’s Travel Policy.
- Ensure that the Accounts Payable processes are controlled and maintained in accordance with ACOG’s policies, internal control specifications, and external reporting requirements (IRS, DC Escheatment, etc.).
- Maintain the integrity and accuracy of information recorded within ACOG's Accounts Payable and financial systems.
- Monitor Accounts Payable activity and identify errors, duplicate payments, incorrect coding, missing documentation, or other exceptions before transactions are processed.
- Research and resolve invoice, payment, vendor, and general ledger discrepancies in a timely manner.
- Review general ledger accounts impacted by Accounts Payable activity and assist with reconciliations, reclassifications, and corrections as needed.
- Work collaboratively with departments to ensure invoices and other payment requests are submitted, coded, approved, and processed accurately and timely.
- Communicate professionally with staff and vendors regarding invoice status, payment questions, documentation requirements, and Accounts Payable procedures.
- Assist with monthly and year-end close activities, including reconciliations, reports, schedules, accruals, and other Accounts Payable-related financial reporting.
- Support the annual Form 1099 process, including reviewing vendor information, identifying reportable transactions, gathering information from applicable systems, researching discrepancies, and coordinating with external vendors as necessary.
- Provide documentation and support for annual financial statement audits, regulatory reviews, and other internal or external audits.
- Support the development and maintenance of Accounts Payable procedures and recommend opportunities to improve efficiency, accuracy, internal controls, and customer service.
- Meet established deadlines and complete assignments accurately with limited supervision.
- Perform other duties as assigned.
Required Skills/Abilities:
- Strong verbal and written communications skills.
- Excellent interpersonal and customer service skills with the ability to work effectively with employees, vendors, and ACOG volunteers.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or other related software.
- Must be attentive to detail and able to perform tasks in a meticulous and thorough manner.
- Must have the ability to manage multiple priorities and complete tasks with very limited
- Excellent analytical and problem-solving skills.
Education and Experience:
- High School Diploma required; Bachelor’s degree in Accounting, Finance, Business Administration or a related field preferred.
- Minimum of 2 years of relevant experience.
- Experience using SAP Concur.
- Experience working in a nonprofit organization is a plus.
Our Perks
Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.