Summary

The AP Accountant is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The AP Accountant works closely with vendors to resolve discrepancies, supports the payment process, maintains organized records to support internal controls and audit requests, prepares monthly AP aging, and works closely with the Senior GL Accountant to identify invoices received late that require accruals. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Key Responsibilities

AP Processing

Receive and sort incoming vendor invoices, whether received physically or electronically.
Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments, inclusive of allocations mentioned below.
Perform complex allocations for multiple large vendors by splitting expenses across subsidiaries based on invoice descriptions, subsidiary usage, headcounts, etc.
Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
Oversee the finance email inbox, which includes sorting inquiries from AP and distributing other requests to their respective departments
Communicate with vendors to research and resolve discrepancies or missing information.
Prepare and process payments for approved invoices in accordance with payment terms and approval workflows.
Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.
Develop and maintain SOPs for all AP procedures, inclusive of the steps required to calculate subsidiary allocations for invoices that cover multiple subsidiaries

Accounting

Partner with Senior GL Accountant who owns accrued expenses and vendor-facing teams (e.g., Legal, Product) to obtain estimates for recurring accrual items.
Assist in the preparation of the monthly AP aging, ensuring the aging report ties to the trial balance and open items are properly supported.
Investigate and drive resolution of aged or unusual AP items in partnership with the GL Manager, Senior GL Accountant, and vendor owners.
Maintain documentation standards for AP aging support that are audit-ready.

Process Improvements & Systems

Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas.
Leverage ERP (NetSuite) and Bill.com functionality effectively; support system improvements as directed.
Ensure AP data flows accurately into the general ledger from bill.com

Required Qualifications and Key Competencies

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
1-3 + years of experience in accounts payable and/or general accounting.
Experience matching invoices to purchase orders and receiving documentation (three-way match).
Familiarity with GL coding and cost center/department allocation.
Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
Strong attention to detail and accuracy when entering and verifying financial data.
Effective written and verbal communication skills for resolving vendor discrepancies.
Ability to manage multiple invoices and deadlines in a fast-paced environment.
Organizational skills sufficient to maintain audit-ready documentation.
Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Company Culture & Perks

Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
Competitive 401(k) matching, health, dental, and vision insurance is offered for full-time employees.
Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

$65,000 - $80,000 annually.
The compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.
This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume!

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Notice of Use of Artificial Intelligence in Recruitment and Hiring: Notice Pursuant to 775 ILCS 5/2-102(L). Topstep LLC uses artificial intelligence ("AI") in connection with its recruitment and hiring process. Examples include, but are not limited to, AI tools used to improve job descriptions, generate interview questions, draft communications, assist with scheduling, and source candidates, as well as AI features built into third-party platforms such as LinkedIn, Indeed, and Glassdoor. Topstep will not use AI that has the effect of subjecting employees or applicants to discrimination on the basis of any protected class under the Illinois Human Rights Act.