Administration Officer

GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026. We're now preparing to deliver billions of dollars a year to people in extreme poverty, if funding allows. Read our CEO's essay on what that will take.

Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit!

Job Title: Administration Officer

Location: Kampala, Uganda

Reports to: Office and Procurement Associate 

Works closely with: Human Resource Manager,office and Procurement Manager, External relations manager,  Finance, country office and field staff.

Contract: Fixed-term contract (possibility of extension subject to funding and performance)

Overview

The Administrative Officer keeps the country office running day to day and supports the Office and Procurement Associate. The role takes on office administration, travel, and Stores and Inventory Management of office supplies, Furniture and office equipment.
 

Responsibilities

Office administration and facilities.

• Run daily office operations: opening and closing, supplies, utilities, internet and other services.
• Monitor stock levels of office supplies and raise purchase requisitions to the Office and Procurement Associate on time.
• Handle equipment repairs and maintenance for the country office and all field offices: keep a fault log, arrange repairs (through the procurement process for any repair above the petty cash limit), confirm work is completed before payment, and follow up until every reported issue is resolved.
• Support the Office and Procurement Associate in identifying and setting up field offices, including site visits, listing furnishing and equipment needs, and coordinating set-up logistics 
• Monitor office cleaning daily: check that all areas are cleaned to standard against the cleaning schedule and checklist, make sure cleaning supplies are available, and report issues to the Office and Procurement Associate.
• Coordinate day-to-day schedules for catering staff.
• Manage reception: visitors log, mail, couriers and phone enquiries.
• File documents in G-Drive in line with GiveDirectly's filing rules.
• Organise logistics for training, meetings and office events.
• Support external relations work by printing, photocopying, scanning and binding documents and materials for meetings, official submissions and events 
• Coordinate with field Administrative Officers and focal points to collect their monthly office supplies budgets and requirements, and ensure supplies for all offices are replenished on time.

Travel and logistics

• Book staff and partner travel and accommodation through approved providers, and keep the travel tracker up to date.
• Ensure vehicle pre-checks are conducted before each travel
• Coordinate transport for staff and materials to field locations as needed.
•  Run official errands: deliver and collect documents, and follow up on submissions, registrations, permits and licences. Keep a log of what was submitted and collected, and when.

Receipt of goods and handover

• Receive goods and services delivered against approved purchase orders. Inspect quantity and quality with the requester and sign the Goods Received Note (GRN).
• Report short, damaged or non-conforming deliveries to the Associate straight away.
• Hand over received items promptly to the Office and Procurement Associate (asset custodian) using a signed handover note, and keep a copy.
• Keep a log of all GRNs and handover notes so receipts can be reconciled to the asset register and store records.
• Act as independent counter, with Associate, in monthly stock counts of office consumables.

Security support

• Make sure staff and visitors follow office entry procedures, and check guard logs daily.
• Report security incidents and concerns promptly to the security focal point or office and Procurement Associate

Qualities We're Hiring For

An individual with:

• Strong respect for recipient dignity, conflict sensitivity, discretion, and integrity.
• A commitment to maximising GiveDirectly's impact by building strong, trusted, and respectful relationships with communities and local leaders.
• A strong sense of ownership and sound judgment in representing GD at the Community level, including the ability to recognise when to escalate.
• A collaborative approach and willingness to work in a fast-paced, field-based team environment.

Qualifications

• Bachelor's degree in Business Administration,Procurement and Logistics, or a related field.
• 3 years of experience in office administration, preferably in an NGO or similar organisation.
• Experience handling petty cash and keeping accurate records.
• Working knowledge of Google Workspace and MS Office (especially spreadsheets).
• Good organisation skills and attention to detail; able to manage several tasks to deadline.
• Strong integrity and respect for confidentiality.
• Good written and spoken English.
• Comfortable with direct, candid feedback and willing to learn and grow.
• Willing to travel within Uganda.

This is a fixed term (1 year, renewable subject to funding) contract 

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.

Commitment to Safeguarding

As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.

These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.

**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing,  reporting, or responding to any form of abuse or  exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**

Reasonable Accommodations

We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at careers@givedirectly.org with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.

Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!

Referrals

Know the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!